Olympic Driftwood Sculptors By-Laws
"Above and Beyond"
(amended 7/7/10 & 7/12/10)
Article I: NAME
Section 1. The name of this organization shall be "Olympic Driftwood Sculptors"
Section 2. This shall be a non-profit organization filed with the State of Washington.
Article II: PURPOSE
Section 1. To promote, create and maintain an interest in driftwood art. To provide a pleasant, fun and stress free environment in which to practice the creation of driftwood art. To exchange ideas, information and encouragement to the best interest of the organization and all of its members.
Section 2. To hold at least one annual show of driftwood pieces, submitted by members only.
Article III: ELIGIBILITY FOR MEMBERSHIP
Section 1. Membership may be granted to any individual who has completed 18 hours of instructions or committed to complete said instructions within 6 months of application by a club approved teacher. Applicant must be sponsored by two active members in good standing. Some exceptions will be considered on an individual basis.
Section 2. Application form for membership must be accompanied by the payment of dues.
Section 3. Charter membership dues payable upon joining and, thereafter, dues shall be payable in January of each year.
Section 4. Responsibilities: All applicants and members agree to take an active participation in club meeting and activities. All members abide by the attached Club's Code of Ethics Sections.
Discipline of Members:
A complaint of unbecoming conduct shall be referred to a special committee appointed by the Membership. The committee shall investigate, report and make a recommendation before any action is taken on such charges by the Membership. Proper notice of the charges, the investigation , and of a hearing shall be given to such member. A member against whom such charges are upheld after the hearing before the Membership may be disciplined or removed from the member's office or the club by a two-thirds majority vote of the entire Membership. "Conduct unbecoming a member of ODS", is defined as any action that:
a. is incompatible with the best interests of the members of ODS; or
b. tends or threatens to harm the standing or reputation of ODS in the local community.
If at any time, any member identifies a dispute between members, affecting ODS, the club recommends mediation by an impartial 3rd party.
ARTICLE IV: OFFICERS
Section 1. The elected officers shall be President, Vice President, Secretary, and Treasurer and shall serve a term of 1 year. Each officer shall be a member in good standing. No office shall be combined in one person. These officers shall be known as the Board.
Section 2. Any vacancy, in an elective office shall be filled by a majority vote of the total Membership at the next regular meeting or within 30 days.
Section 3. The business of the club shall be entrusted to the board, who shall present its agenda and recommendations before the membership at regular meeting for approval.
Article V: DUTIES
Section 1. The President shall preside over all membership meeting. She or he shall present an agenda seven days in advance of all club meetings and will call for volunteers to serve on committees as needed.
Section 2. The Vice President shall preside in the absence of the President, is responsible for proper conduct of club meetings, and will co-ordinate with all committees.
Section 3. The Secretary shall take minutes and notes, and handle all correspondence and be responsible for all record keeping.
Section 4. The Treasurer shall have charge of all funds of the organization and pay all approved bills, keep an account of all monies and render a monthly statement to the club. He or she shall maintain all financial records. Annual audit of the books by December must be performed by a committee.
Section 5. Committees shall consist of all members who volunteer and, if a chair is needed, it will be selected by each committee. Permanent committees are: Show, Budget, Publicity/Historian, Sunshine, Membership, Fund Raising, and Program, and all expenditures must be approved by the general members, outside the annual budget.
Budget Committee shall be responsible for presenting an annual budget to all the members at the February meeting.
Show Committee is for any show and shall be responsible for all arrangements for the show. They will adhere to show guideline and to the budget as presented.
Publicity/Historian shall be responsible for submitting articles and pictures to local papers and any other advertising that is to be done. Keep records of any events that the club participates in, including articles from papers or magazines. Also taking pictures for our albums.
Sunshine Committee shall be responsible for sending letters or cards when appropriate. All expenses will be reimbursed by the club.
Membership shall keep a list of all members in good standing & present a directory annually to all members. Help recruit new members and be responsible for greeting and introducing new members and guest at meetings..
Program Committee shall make arrangements for speakers, classes, and workshops at meetings.
Fundraising Committee shall be responsible for putting together ways to raise monies for the club.
Article VI: EXPENDITURES
Section 1. Additional expenditures must require prior authorization by the general membership. The annual budget must be presented to the membership at the February meeting.
Article VII: MEETINGS
Section 1. The regular meetings shall be held each month on a day designated with the membership approval.
Section 2. All general meetings shall be conducted according to "The Modified Roberts Rules of Order." Business decisions will be made at the general meetings by a simple majority vote of the members present.
Section 3. Items for the Agenda need to be submitted14 days before the monthly meeting.
Article VIII: ELECTIONS
Section 1. The nomination committee shall present a slate of officers at the November meeting.
Section 2. Other nominations will be accepted from the floor at the November meeting and ballots will be distributed to all members and must be returned by or at the December meeting. Results will be announced at the end of the Dec meeting.
Article IX: PROPOSED AMENDMENTS
Section 1. Proposed amendments shall be presented in writing and presented to all members one month in advance of voting & need a 2/3 of member vote to validate.
Article X: DISSOLUTION OF CLUB
Section 1. On dissolution of the club, monies will be dispersed to one or more charities, determined in advance by the membership.
OLYMPIC DRIFTWOOD SCULPTORS
On July 10, 2010, a motion was made by Tuttie Peetz, and seconded by Geri Smith to amend our Articles of Incorporation with the following wording in order to meet the guidelines of the IRS. The motion passed with a majority vote.
a. Olympic Driftwood Sculptors is organized exclusively for charitable, education,
and scientific purposes, including, for such purposes, the making of distributions
to organizations that qualify as exempt organizations under section 501(c)(3) of
the Internal Revenue Code, or corresponding section of any future federal tax
b. No part of the net earnings of Olympic Driftwood Sculptors shall inure to the
benefit of, or be distributable to its members, trustees, officers, or other private
persons, except that the organization shall be authorized and empowered to pay
reasonable compensation for services rendered and to make payment and
distributions in the furtherance of the purposes set forth in the purpose clauses
hereof. No substantial part of the activities of the organization shall be the
carrying on of propaganda, or otherwise attempting to influence legislation, and
the organization shall not participate in, or intervene in (including the publishing
of distribution of statements) and political campaign on behalf of any candidate
for public office.
c. Notwithstanding any other provision of this document, the Olympic Driftwood
Sculptors shall not be organized for the purpose not permitted (a) by an
organization exempt from federal income tax under section 501(c)(3) of the
Internal Revenue Code, or corresponding section of any future federal tax code,
or (b) of the Internal Revenue Code, or corresponding section of any future
federal tax code.
d. Upon dissolution of the organization, assets shall be distributed for one or
more exempt purposes within the meaning o section 501 (c)(3) of the Internal
Revenue Code, or corresponding section of any future federal tax code, or shall
be distributed to the federal government, or to a state or local government, for a
Under penalties of perjury, I declare that I have examined this information, including accompanying documents, and, to the best of my knowledge and belief, the information contains all the relevant facts relation to the request for the information and such facts are true, correct, and complete.
OLYMPIC DRIFTWOOD SCULPTORS CODE OF ETHICS
Be ethical and honest in everything we do and say;
Act with respect to all, including other members and the public;
Treating others as we would want to be treated; being objective, accessible,
tolerant, flexible and adaptable; listening to others points of view and striving
for open communication and willingness to compromise;
Encouraging a harmonious, supportive environment, putting the club first and
fostering positive club relationships;
Every member of the Olympic Driftwood Sculptor's club has the right to a professional environment that is free from discrimination, harassment, retaliation, or intimidation from any person.
STANDARD OF CONDUCT
Restricting any member from using his or her official position to gain any personal advantage
or advantage for another, in any improper manner;
Verbal conduct such as derogatory comments, slurs or obscene language;
Discrimination, harassment, retaliation or intimidation towards any club member or the public;
Any person may file a complaint with the board whether a current member has failed to comply with the adopted rules by the board. The board will consult in confidence in a timely manner to review the complaint and determine if a special committee is necessary. The board and/or the committee will make recommendations if any, on complaints or inquiries. The board will provide the subject of the complaint or inquiry with a copy of the complaint or inquiry BEFORE it provides copies to any other parties. The board will inform the person who is the subject of the complaint or inquiry and the person who submitted the complaint or inquiry of its findings, recommendations, and/or decisions.